Accounts Receivable Specialist

Job Title:                     Accounts Receivable Specialist

Reports To:                 Accounting Manager

Team:                         Finance Team Member


Job Description Summary:

Full responsibility for company’s customer accounting transactions and master customer accounting files.  Daily receiving and reconciliation of cash payments from customers.


Duties and Responsibilities:  

  • Perform day to day accounting entries for Accounts Receivable, cash receipts via ACH, Wire and paper checks
  • Work with customer service to ensure customer invoice accuracy (both paper and EDI) and resolve disputes and discrepancies quickly
  • Maintain customer files (cards) in the accounting system
  • Manage all company cash accounts and cash flow daily
  • Perform daily pull and recording of on-line sales transactions and cash receipts
  • Reconcile weekly Amazon transactions and process through invoices
  • Work closely with sales coordinator to capture and properly document customer co-op spending
  • Maintain pricing files in company accounting software, work with Customer Service to make sure system pricing and sales price lists are consistent
  • Work closely with sales team to facilitate onboarding of new customers
  • Process customer credit applications and regularly review customer accounts for needed credit changes
  • Prepare and process sales & use tax reports for all required states, maintain set up and integration of sales & use software with the current accounting software.
  • Work closely with credit insurance provider group on export customer credit insurance
  • Provide monthly reporting and delinquent reporting to
  • Work with company auditors annually to provide necessary back-up documentation for the Company’s annual audit
  • Cross train with and provide back-up for Accounts Payable Specialist
  • Provide other office back-up as requested


The information contained in this job description reflects the duties considered necessary to describe the principal functions of the Accounts Receivable Specialist and shall not be considered as a detailed description of all work that may be assigned to you by your director or that may be inherent in the position.

Email resumes to: using subject line “Accounts Receivable Specialist”

Indeed: Accounts Receivable Specialist – East Longmeadow, MA 01028 –

LinkedIn: (2) Accounts Receivable Specialist | W.F. Young, Inc. | LinkedIn